Weekly Progress Notes June 24, 2015

EPIC INFORMATION

Tip Sheet of the Week: If you find that you use an order set a lot (Hip Arthroplasty, ICU Vasopressors, etc), you can save the order set with your favorite orders already pre-checked. You can also now save multiple versions of the order set for different clinical scenarios. This tip sheet will show you how.

JHM Epic Newsletters

JHM Weekly Inpatient Newsletter:  Click here.

JHM Weekly Ambulatory Newsletter: Click here.


ICD-10:  ICD-10 will go live on October 1, 2015.  Are you and your office staff prepared?  

  • This code set change will affect diagnosis and inpatient procedure coding for everyone covered by the Health Insurance Portability Accountability Act (HIPAA). The change to ICD-10 does not affect CPT coding for outpatient procedures.
  • Major impact areas include billing, financial clearance, patient referral, and clinical documentation.
    • IMPORTANT – Please include the ICD-10 diagnosis code for any referrals or appointments that may be scheduled on or  after Oct. 1, 2015. For any new appointments or standing orders continuing into October, the Patient Access team will begin to ask for ICD-10 diagnosis information, starting July 1st.
    • Provider training for ICD-10 will begin in July for residents and in August for all other providers. Stay tuned for more details.

Click here for tips and resources.


ROTHSTEIN robert.print photo

Dr. Bob Rothstein

Memo from Gene E. Green, MD, President and CEO

TO:                     All Suburban Hospital Medical Staff

FROM:              Gene E. Green, MD, President and CEO

DATE:                June 17, 2015

SUBJECT:  Retirement of Dr. Robert Rothstein, Vice President of Medical Affairs

After almost 30 years of dedicated service to Suburban Hospital, Dr. Bob Rothstein has informed me of his plans to retire in January and relocate to California with his wife, Pam.

Bob’s distinguished legacy to our hospital will be long remembered.  Following eight years as Chairman of the Department of Emergency Medicine at Harbor UCLA, he joined us in 1986 as Director of Suburban’s Emergency Department.  His leadership of Bethesda Emergency Associates helped to ensure a strong, productive partnership in emergency medicine that will continue to endure.  In 2010 Bob was named Vice President of Medical Affairs for Suburban Hospital.  He has also served as Physician Adviser for Outcomes Management and Director of Quality and Integrative Medicine.

Even more important than his professional accomplishments are his personal contributions.  Throughout the years, “Dr. Bob” has demonstrated in many ways his great caring and concern for our physicians, our employees and, most importantly, our patients.

While Bob will be greatly missed, we know he will enjoy returning to California, where his son and daughter are pursuing their professional interests.

Bob’s last day at Suburban Hospital is January 10, 2016.  I will soon be organizing an internal search committee that will include members of our medical staff.

Please join me in congratulating Dr. Rothstein and wishing him well with his future plans. If you have any questions, please feel free to reach out to me at 301-896-2574.


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Weekly Progress Notes, June 17, 2015

EPIC INFORMATION

Tip Sheet of the Week:  Refresher on Discharge

JHM Epic Newsletters

JHM Weekly Inpatient Newsletter:  Click here.

JHM Weekly Ambulatory Newsletter: Click here.


ICD-10:  ICD-10 will go live on October 1, 2015.  Are you and your office staff prepared?  

  • This code set change will affect diagnosis and inpatient procedure coding for everyone covered by the Health Insurance Portability Accountability Act (HIPAA). The change to ICD-10 does not affect CPT coding for outpatient procedures.
  • Major impact areas include billing, financial clearance, patient referral, and clinical documentation.
    • IMPORTANT – Please include the ICD-10 diagnosis code for any referrals or appointments that may be scheduled on or  after Oct. 1, 2015. For any new appointments or standing orders continuing into October, the Patient Access team will begin to ask for ICD-10 diagnosis information, starting July 1st.
    • Provider training for ICD-10 will begin in July for residents and in August for all other providers. Stay tuned for more details.

Click here for tips and resources.


If you are reading this directly from The Hub, please click “Continue Reading” for the rest of this week’s edition of Progress Notes.

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Weekly Progress Notes June 10, 2015

EPIC INFORMATION

Epic Help Desk:  On June 1, 2015, the menu of options when calling the Suburban Hospital IT Help Desk changed. The number stays the same (301-896-4357) but the options have changed. Pressing 1 will get you Epic Help; Pressing 3 will cover all other IT issues. Pressing 2 is for Johns Hopkins Hospital users only. Click here for detailed information.

JHM Epic Newsletters

JHM Weekly Inpatient Newsletter:  Click here.

JHM Weekly Ambulatory Newsletter: Click here.


ICD-10:  ICD-10 will go live on October 1, 2015.  Are you and your office staff prepared?  

  • This code set change will affect diagnosis and inpatient procedure coding for everyone covered by the Health Insurance Portability Accountability Act (HIPAA). The change to ICD-10 does not affect CPT coding for outpatient procedures.
  • Major impact areas include billing, financial clearance, patient referral, and clinical documentation.
    • IMPORTANT – Please include the ICD-10 diagnosis code for any referrals or appointments that may be scheduled on or  after Oct. 1, 2015. For any new appointments or standing orders continuing into October, the Patient Access team will begin to ask for ICD-10 diagnosis information, starting July 1st.
    • Provider training for ICD-10 will begin in July for residents and in August for all other providers. Stay tuned for more details.

A special page has been created on The Hub with helpful information.  Click here for tips and resources.


If you are reading this directly from The Hub, please click “Continue Reading” for the rest of this week’s edition of Progress Notes.

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Weekly Progress Notes June 3, 2015

EPIC INFORMATION

Epic Help Desk:  On June 1, 2015, the menu of options when calling the Suburban Hospital IT Help Desk changed. The number stays the same (301-896-4357) but the options have changed. Pressing 1 will get you Epic Help; Pressing 3 will cover all other IT issues. Pressing 2 is for Johns Hopkins Hospital users only. Click here for detailed information.

Preference Lists:    Do you find yourself ordering the same medications over and over again? Are they your preferred medications? You can add them to your preference list so you don’t have to go searching for them over and over again.  Click here for a tip sheet.

JHM Epic Newsletters

JHM Weekly Inpatient Newsletter:  Click here.

JHM Weekly Ambulatory Newsletter: Click here.


ICD-10:  ICD-10 will go live on October 1, 2015.  Are you and your office staff prepared?  

  • This code set change will affect diagnosis and inpatient procedure coding for everyone covered by the Health Insurance Portability Accountability Act (HIPAA). The change to ICD-10 does not affect CPT coding for outpatient procedures.
  • Major impact areas include billing, financial clearance, patient referral, and clinical documentation.
    • IMPORTANT – Please include the ICD-10 diagnosis code for any referrals or appointments that may be scheduled on or  after Oct. 1, 2015. For any new appointments or standing orders continuing into October, the Patient Access team will begin to ask for ICD-10 diagnosis information, starting July 1st.
    • Provider training for ICD-10 will begin in July for residents and in August for all other providers. Stay tuned for more details.

A special page has been created on The Hub with helpful information.  Click here tips and resources.


If you are reading this directly from The Hub, please click “Continue Reading” for the rest of this week’s edition of Progress Notes, including information on the Annual Medical Staff Meeting.

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Weekly Progress Notes May 27, 2015

EPIC INFORMATION

Note:  There will be a planned downtime for Epic Reporting/Clarity TODAY, May 27, from 8:30am – 2pm.  

  • This is NOT an Epic application downtime, this is ONLY an outage for Reporting and Clarity.
  • The “On Demand” Job will be disabled from 8:30AM until 12:00PM.
  •  Crystal reports generated prior to the outage and Operational (aka: Reporting Workbench) reports are not impacted.

Transfer of PHI to Epic – If any provider with an Electronic Medical Record in their office wants to send PHI to Suburban Hospital, it can now be done through Continuous Care Document (CCD).  To have this set up,  please contact Dr. Nareesa Rajput at nmohamm1@jhmi.edu.

Epic Tip of the Week:  Finishing Med Rec for Patients with Medications on MAR Hold

Today, a change will be going into Epic that is designed to get other providers to reconcile medications. If a patient is moved in Epic from one level of care to another and med rec is not done, Epic will freeze all the scheduled meds until a provider reviews them. Normally we do this using the admit, transfer, and discharge navigators.

If a patient is mistakenly moved to the OR or if a case is cancelled, the medications will still go on MAR Hold, expecting a provider to reconcile them in a navigator. One could go into the admit navigator and reconcile all of the medications but that is not intuitive. You can now go into “Finish Order Reconciliation,” which is an activity located in the bottom left hand corner of Epic in the More Activities area. This tip sheet will show you how to do this.

JHM Epic Newsletters

JHM Weekly Inpatient Newsletter:  Click here.

JHM Weekly Ambulatory Newsletter: Click here.


If you are reading this directly from The Hub, please click “Continue Reading” for the rest of this week’s edition of Progress Notes, including information on the Annual Medical Staff Meeting.

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