Weekly Progress Notes May 27, 2015

EPIC INFORMATION

Note:  There will be a planned downtime for Epic Reporting/Clarity TODAY, May 27, from 8:30am – 2pm.  

  • This is NOT an Epic application downtime, this is ONLY an outage for Reporting and Clarity.
  • The “On Demand” Job will be disabled from 8:30AM until 12:00PM.
  •  Crystal reports generated prior to the outage and Operational (aka: Reporting Workbench) reports are not impacted.

Transfer of PHI to Epic – If any provider with an Electronic Medical Record in their office wants to send PHI to Suburban Hospital, it can now be done through Continuous Care Document (CCD).  To have this set up,  please contact Dr. Nareesa Rajput at nmohamm1@jhmi.edu.

Epic Tip of the Week:  Finishing Med Rec for Patients with Medications on MAR Hold

Today, a change will be going into Epic that is designed to get other providers to reconcile medications. If a patient is moved in Epic from one level of care to another and med rec is not done, Epic will freeze all the scheduled meds until a provider reviews them. Normally we do this using the admit, transfer, and discharge navigators.

If a patient is mistakenly moved to the OR or if a case is cancelled, the medications will still go on MAR Hol, expecting a provider to reconcile them in a navigator. One could go into the admit navigator and reconcile all of the medications but that is not intuitive. You can now go into “Finish Order Reconciliation,” which is an activity located in the bottom left hand corner of Epic in the More Activities area. This tip sheet will show you how to do this.

JHM Epic Newsletters

JHM Weekly Inpatient Newsletter:  Click here.

JHM Weekly Ambulatory Newsletter: Click here.


If you are reading this directly from The Hub, please click “Continue Reading” for the rest of this week’s edition of Progress Notes, including information on the Annual Medical Staff Meeting.

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Weekly Progress Notes May 13, 2015

We welcome The Joint Commission to Suburban Hospital.  They will be onsite through Thursday, May 14.


EPIC INFORMATION

Epic Downtime is Scheduled for Thursday, May 14 from 3-5am 

Please note:

  • An AlertUs message will flash on every computer screen to warn users at 2:45 am to log off.
  • After this AlertUs message is seen, orders are held in the system until downtime ends.  Therefore STAT orders should follow a downtime process immediately.
  • Users can use View–Only SRO (Supports Read-Only) – Epic is available in a read only mode as of the point in time the system went to downtime.  Reports are available.
  • No new entries can be made into the system during the downtime – no new orders, documentation, ADT and new results will not display.
  • Follow Department’s downtime procedures and use downtime forms.
  • Epic will be available to Registration prior to everyone else so any new admissions and ADT information can be entered first.
  • An AlertUs message will flash when the system is back up for everyone.
  • After the system returns, follow Department’s downtime procedure and enter orders, documentation into Epic.
  • Clarity reports will not be available until after 1 pm.

NEW SECTION:  Weekly Epic Tip Sheet
Check back each week for a new tip sheet with hints, tips and tricks.  This week’s sheet is  Foley Catheter Protocol Tip Sheet

JHM Epic Newsletters

JHM Weekly Inpatient Newsletter:  Click here.

JHM Weekly Ambulatory Newsletter: Click here.


If you are reading this directly from The Hub, please click “Continue Reading” for the rest of this week’s edition of Progress Notes, including information on the Annual Medical Staff Meeting and Grand Rounds.

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Weekly Progress Notes April 29, 2015

EPIC INFORMATION

JHM Epic Newsletters

JHM Weekly Inpatient Newsletter:  Click here.

JHM Weekly Ambulatory Newsletter: Click here.


If you are reading this directly from The Hub, please click “Continue Reading” for the rest of this week’s edition of Progress Notes, including information on Medical Clinical Awards for Physicians and Care Teams and Grand Rounds.

Continue reading