Epic Downtime is Scheduled for Tuesday, December 1, 2015 from 1:30 – 3:30am
User Access: All users will have access to the View-Only SRO (Supports Read-Only) version of Epic for inquiry during the planned downtime event.
DATE: Tuesday, December, 1, 2015
TIME: 1:30AM – 3:30AM
DURATION: Scheduled for 2 hours
CHANGE CONTROL: JH-IT Service Now #30792 has been opened for the technical activities during this downtime.
Notifications: An Alertus desktop notification message will be sent out at 1:15AM before the downtime begins and another Alertus message will be sent out when the downtime has completed.
Interfaces: All Epic interfaces will be brought down at 1:15AM. The operational impact during the downtime is that Epic will not be able to send/receive: ADT, Orders, Results and any other data that flows electronically. After the downtime, ALL interfaces will be brought back on-line and all messages in queues will be delivered.
Reporting/Clarity: Daily Clarity Reports will be delayed with an estimated start of 10AM. The “On Demand” Job will be disabled until 11AM. Crystal reports generated prior to the outage and Operational (aka: Reporting Workbench) reports are not impacted.
JHM Weekly Inpatient Newsletter: Click here.
JHM Weekly Ambulatory Newsletter: Click here.
Change to Admit to Inpatient Order: In preparation for Johns Hopkins Bayview (and subsequently Johns Hopkins Hospital) going live with Epic, we needed to change the admit to inpatient order to accommodate their workflows with house staff. Click here to see how to fill in the new admit to inpatient order. Please call provider support if you have any issues.
TIP SHEET: Add On Lab Workflow
Throughout a patient’s stay, a provider may decided that they wish to add on a lab to a previously collected specimen. This can be done in Epic by using one of the two Add-On orders from the facility list. Click here.
To: Suburban Hospital Physicians
From: Jacky Schultz, Interim President and Executive Vice President
Date: November 25, 2015
Subject: Suburban Hospital and Johns Hopkins Medicine Emergency Preparedness
During this period of heightened alert due to threats from ISIS to harm Washington, D.C., New York and the United States, I would like to take a moment to remind you of Suburban Hospital’s emergency readiness efforts, as well as that of our entire health system. Suburban has put much time and many resources into creating a comprehensive emergency management program that addresses both man-made and natural disasters in order to maintain essential patient care services and employee safety.
Among those initiatives are:
- After September 2001, we were at the forefront of building coalitions with county, regional and federal and military partners. Our program is based upon an all hazards approach to include risks based upon our location in the National Capital Region.
- The hospital maintains established staffing levels by shift until scheduled staff arrive.
- A trained Disaster Administrator is on-call 24/7 to monitor the potential for disasters and activate the hospital Incident Command Center to direct, coordinate, and implement response procedures and maintain essential patient care responsibilities and Emergency Management staff is on call 24/7 for additional support.
- Preparedness resources are available on SHIP as well as in the form of Emergency Management Procedures flip charts in each department.
- Our internal first responders (security, infection control, safety, facilities engineering, etc.) regularly collaborated with external first responders (i.e. law enforcement, homeland security, FBI, utility companies, etc.) to respond to disasters in an efficient and effective manner.
- Business continuity plans exist for the hospital and all departments.
In addition, Suburban’s preparedness initiatives are maintained and facilitated by JH CEPAR (Johns Hopkins Office of Critical Event for Preparedness and Response) and the six hospital-based emergency management programs.
We have to be in heightened alert and I know we are ready, should we need to activate any emergency management initiatives. Emergency response has been a foundation of Suburban’s mission to the community since the hospital’s founding. Thank you for your ongoing vigilance. It is critical to patient care and the safety our patients, family members, employees, physicians and volunteers.
Suburban Hospital Flu Vaccination Policy and Information: Deadline is December 1
Suburban is offering free flu vaccine clinics to our employees, physicians, and volunteers as we have done every year, at various locations and times for your convenience. Our final flu clinic in Employee Health is Monday, November 30 from 7:30-10:30am; 11:30am – 1:30pm and 2:30 – 4:30pm.
Those who receive the flu vaccine outside of Suburban Hospital will be required to provide documentation to Employee Health. The deadline for vaccination and documentation is December 1, 2015.
Thank you for your support and dedication toward our goal of reaching a 100 percent vaccination rate.
Change Coming for Influenza and RSV Testing
On December 1, 2015, the Suburban Hospital Laboratory will change their method for Influenza and RSV testing. Please click here for details. Call 301-896-3760 with questions.
Construction in Physician Dictation Space
In order to make better use of the physician dictation space, the space will be closed for renovations as of Friday, November 20, 2015. We are optimistic that the space will be available as physician dictation space again in January 2016.
Patricia Smith and two physician dictation computers will be temporarily set up in an alternative office on the administrative corridor. Their hours are 8am – 4:30pm, Monday through Friday. During off hours, there is a computer in the physician lounge designated for Medical Records you can use to sign out deficient charts.
We apologize for any inconvenience experienced during construction.
Weekly ICD-10 Documentation Tip: Acute Blood Loss Anemia
If you need help with ICD-10 within Epic, call any of these individuals:
Karen Joyner 301-896-3532
Hideat Tewolde 301-896-3058
Cheryl Pacis 301-896-3058
Cindy Stone 301-896-7278
Adrienne McDaniel 301-896-3521
Angela Dews 301-896-2541
Helpful look-up sites to look up ICD-10 codes:
For clinical documentation or coding questions, Submit them here to the Coding & Clinical Documentation Help Desk online. (Live help hours: M-F, 8:00 a.m. to 4:00 p.m.)
Suburban Hospital CPR Classes: 2016 Schedule
All classes take place at 6001 Montrose Rd, Suite 200 A, Rockville, MD 20852
To register for CPR classes, email: email@example.com
Suburban Hospital Grand Rounds and the Johns Hopkins Medicine Department of Surgery Grand Rounds Grand Rounds are on vacation this week.